1. General

Koninklijke Maatschappij De Rozenband vzw attaches great importance to the protection of your personal data and your privacy.
In this privacy statement, we aim to provide clear and transparent information about how we handle personal data. We are committed to safeguarding your privacy and therefore handle personal data with care. In all cases, Koninklijke Maatschappij De Rozenband vzw complies with applicable laws and regulations, including the General Data Protection Regulation (GDPR).

This means that we, at a minimum:

process your personal data in accordance with the purpose for which it was provided; these purposes and the types of personal data involved are described in this Privacy Statement;

limit the processing of your personal data to only that data which is necessary for the purposes for which it is processed;

ask for your explicit consent if we require it for the processing of your personal data;

have implemented appropriate technical and organizational measures to ensure the security of your personal data;

do not transfer personal data to other parties unless this is necessary to fulfill the purposes for which it was provided;

are aware of your rights as a data subject regarding your personal data, wish to make you aware of them, and intend to respect them.

Koninklijke Maatschappij De Rozenband vzw is responsible for the processing of your personal data. If, after reviewing our privacy statement—or in a more general sense—you have questions about this or wish to contact us, you may do so using the contact details below:

Koninklijke Maatschappij De Rozenband vzw
Address: Bremstraat 23, 2400 Mol
Email address: rozenberg.lichtstoet@online.be
Telephone number: +32 14 31 45 28

2. Why do we process personal data?

Your personal data is processed by Koninklijke Maatschappij De Rozenband vzw for the following purposes and based on the following legal grounds:

To enable participation in the activities of Koninklijke Maatschappij De Rozenband vzw (performance of a contract)

Sending newsletters and invitations (with the data subject's consent)

Obtaining government subsidies (legal obligation)

For the purposes mentioned above, we may request, store, collect, and process the following personal data concerning you:

Personal identification details: surname, first name, address, telephone number, email address

National Register number

Personal characteristics: gender, date of birth, place of birth, nationality

We use the collected data solely for the purposes for which we obtained it.

3. Disclosure to third parties

We may disclose the data you provide to us to third parties if this is necessary for the execution of the purposes described above.

We never pass on personal data to parties other than those with whom we have concluded a data processing agreement.

Naturally, we make the necessary arrangements with these parties to ensure the security of your personal data.

Furthermore, we will not pass on the provided data to third parties unless legally required and/or permitted to do so. We may also share personal data with third parties if you provide your consent. You have the right to withdraw this consent at any time, without affecting the lawfulness of the processing based on consent before its withdrawal.

We do not transfer personal data to parties located outside the EU.

4. Minors

We only process personal data of persons under the age of 18 if written consent has been provided by a parent or legal guardian.

5. Retention period

Koninklijke Maatschappij De Rozenband vzw does not retain personal data longer than necessary for the purpose for which it was provided or as required by law. Koninklijke Maatschappij De Rozenband vzw commits to not retaining the data for longer than 5 years after the data was last used.

6. Data security

The following appropriate technical and organizational measures have been taken to protect personal data against unlawful processing:

All persons who may have access to your data on behalf of Koninklijke Maatschappij De Rozenband vzw are bound by confidentiality obligations.

We enforce a username and password policy across all our systems.

We back up personal data to ensure it can be restored in the event of physical or technical incidents.

We regularly test and evaluate our measures.

Our employees are informed about the importance of protecting personal data.

7. Your rights regarding your data

You have the right to access, obtain a copy of, correct, or delete the personal data we have received. You can contact us regarding this via the address mentioned above.